Oregon DHS Payroll Calendar 2023 – Oregon DHS Payroll


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The Oregon DHS Payroll Calendar 2023 is a crucial tool for employees working within the Oregon Department of Human Services. The calendar provides all the necessary dates for payroll processing, including deadlines for submitting time entries and the pay period end dates. The calendar is designed to ensure that employees are paid accurately and on time, which is essential for maintaining employee morale and satisfaction.

The Oregon DHS Payroll Calendar 2023 is available in various formats, including PDFs and templates. The templates are helpful for employees to understand their pay cycle from the beginning to the end date. They also provide information on the number of working days included in the pay period, which helps to avoid any confusion around payment calculations. The payroll templates are clear and concise, making them easy to understand and use. Checkout: State of Minnesota Payroll Calendar 2023

Overall, the Oregon DHS Payroll Calendar 2023 is an essential tool for employees working within the Oregon Department of Human Services. It ensures that employees are paid accurately and on time, which is essential for maintaining employee satisfaction. The templates are easy to use and understand, making it easier for employees to keep track of their pay cycle and avoid any confusion around payment calculations.

Oregon DHS Payroll Calendar

Understanding the Oregon DHS Payroll Calendar 2023

The Oregon DHS Payroll Calendar 2023 is an essential tool for Homecare Workers (HCWs) and Personal Support Workers (PSWs) to keep track of their pay dates and submission deadlines. The calendar covers the period from September 2021 to January 2024, and it is available in both list and color calendar formats.

Pay Processing Date

The Pay Processing Date is the date when checks are mailed, and direct deposits are transferred to the HCW’s financial institution. It takes place on the next business day after the state deadline or eight business days after the time submission deadline. HCWs may receive their checks one to three business days after the check date, depending on mail service.

Submission Deadlines

The submission deadlines for HCWs and PSWs vary depending on the pay period. The submission deadline for the first pay period is September 5, 2023, and the submission deadline for the last pay period is January 3, 2024. HCWs and PSWs must submit their timesheets by the submission deadline to ensure timely payment.

Color-Coded Calendar

The Oregon DHS Payroll Calendar 2023 is available in a color-coded calendar format, making it easy for HCWs and PSWs to identify important dates at a glance. The color-coded calendar highlights pay periods, submission deadlines, and pay processing dates, making it easy to keep track of important dates.

Resources

HCWs and PSWs can find additional resources on the Oregon DHS website, including the Homecare Worker (HCW) Payroll Calendar and the Personal Support Worker (PSW) Payroll Calendar. These resources provide additional information about pay periods, submission deadlines, and pay processing dates, as well as answers to frequently asked questions.

In conclusion, the Oregon DHS Payroll Calendar 2023 is an essential tool for HCWs and PSWs to keep track of their pay dates and submission deadlines. The calendar is available in both list and color calendar formats and provides important information about pay processing dates and submission deadlines. HCWs and PSWs should make sure to submit their timesheets by the submission deadline to ensure timely payment.

Key Dates and Deadlines

The Oregon DHS Payroll Calendar 2023 is an essential resource for all Oregon DHS employees who want to stay up-to-date on their payroll deadlines and important dates. The calendar provides information on when employees can expect to receive their paychecks, as well as when they need to submit their timecards and other payroll-related documents.

Here are some of the key dates and deadlines that Oregon DHS employees should keep in mind for the 2023 payroll year:

  • Pay Periods: The Oregon DHS Payroll Calendar 2023 lists the start and end dates for each pay period. The calendar also indicates when employees can expect to receive their paychecks for each pay period.
  • Timecard Deadlines: Employees must submit their timecards by the deadline listed on the calendar in order to receive payment for their work. The calendar provides specific deadlines for each pay period, so employees should make sure to submit their timecards on time to avoid any delays in payment.
  • Holiday Schedules: The Oregon DHS Payroll Calendar 2023 includes a list of all holidays that will be observed during the payroll year. This information is important for employees who need to plan their time off around these holidays.
  • Tax Filing Deadlines: The calendar also includes information on tax filing deadlines for the payroll year. This is important information for employees who need to file their taxes on time to avoid penalties and interest charges.
  • Benefit Enrollment Deadlines: The Oregon DHS Payroll Calendar 2023 also includes important deadlines for employees who want to enroll in or make changes to their benefits. This information is important for employees who want to take advantage of the benefits offered by the Oregon DHS.

Overall, the Oregon DHS Payroll Calendar 2023 is an essential resource for all Oregon DHS employees who want to stay up-to-date on their payroll deadlines and important dates. By keeping track of these dates and deadlines, employees can ensure that they receive their paychecks on time and avoid any penalties or interest charges associated with late payments or missed deadlines.

Payroll Processing Procedures

The Oregon DHS Payroll Calendar for 2023 provides information about the payroll processing procedures for the department’s employees. The payroll processing procedures are designed to ensure that employees are paid accurately and on time. The following are some of the key procedures that are followed by Oregon DHS:

  • Timekeeping: Employees are required to accurately record their time worked in the Workday system. This includes recording all hours worked, including overtime, sick leave, and vacation time. Employees are responsible for ensuring that their time is recorded accurately and submitted on time.
  • Payroll Processing: Payroll processing is done on a bi-weekly basis. The payroll processing schedule is available on the Oregon DHS website. The payroll processing schedule includes the deadline for submitting time, the date that paychecks are issued, and the date that direct deposit payments are made.
  • Payroll Deductions: Payroll deductions are made for various reasons, including taxes, retirement contributions, and insurance premiums. Employees can view their payroll deductions in the Workday system.
  • Stipends: Stipends are payments made to employees for specific purposes, such as travel or training. Stipends are processed separately from regular payroll and have their own processing schedule. The stipend processing schedule is also available on the Oregon DHS website.
  • Payroll Helpdesk: The Oregon DHS Payroll Helpdesk is available to assist employees with any payroll-related questions or issues. The Payroll Helpdesk can be reached by phone or email.

Overall, the payroll processing procedures for Oregon DHS are designed to ensure that employees are paid accurately and on time. Employees are responsible for accurately recording their time worked and ensuring that their time is submitted on time. The payroll processing schedule is available on the Oregon DHS website, and employees can view their payroll deductions and stipend payments in the Workday system. The Payroll Helpdesk is available to assist employees with any questions or issues.

Employee Classification and Payroll

The Oregon Department of Human Services (DHS) has various employee classifications for Personal Support Workers (PSWs) and Homecare Workers (HCWs). These classifications determine the pay rates, benefits, and other compensation packages for the employees.

PSWs are classified as State employees and are paid through the Oregon State Payroll System. They receive hourly wages, overtime pay, and other benefits such as health insurance, retirement benefits, and paid time off. On the other hand, HCWs are classified as Independent Contractors and are paid through the In-Home Care Program (IHCP). They receive a flat rate per hour and are not eligible for benefits such as health insurance or retirement benefits.

The pay rates for PSWs and HCWs are determined by the Oregon Home Care Commission (OHCC) and are based on various factors such as experience, training, and location. The OHCC provides a payroll calendar for PSWs and HCWs that outlines the pay periods and deadlines for submitting time entries.

PSWs and HCWs are required to submit their time entries accurately and on time to ensure that they receive their payments on time. The payroll calendar provides clear instructions on the submission deadlines and the consequences of submitting incomplete or incorrect time entries.

In summary, the DHS has different employee classifications for PSWs and HCWs, and their pay rates and benefits vary accordingly. The OHCC provides a payroll calendar to ensure that PSWs and HCWs receive their payments on time.

Holiday Pay and Overtime Rules

The Oregon DHS Payroll Calendar 2023 includes important information about holiday pay and overtime rules. It is essential for employees to understand these rules to ensure they receive accurate compensation for their work.

Holiday Pay

Holiday pay is subject to the policy of the employer. In Oregon, there is no state law that requires employers to provide holiday pay. However, if an employer chooses to provide holiday pay, it must be paid at the employee’s regular rate of pay.

Overtime Rules

Oregon’s overtime rules require employers to pay overtime to non-exempt employees who work more than 40 hours in a workweek. Overtime pay must be at least one and a half times the employee’s regular rate of pay.

Employers are not required to pay overtime for hours worked on weekends or holidays unless those hours exceed 40 in a workweek. In that case, the employer must pay overtime for all hours worked over 40 in a workweek, including weekend and holiday hours.

Exceptions to Overtime Rules

There are some exceptions to Oregon’s overtime rules. For example, certain types of employees may be exempt from overtime pay, such as executive, administrative, and professional employees.

Employers may also be exempt from paying overtime if they meet certain criteria, such as if they have a collective bargaining agreement that specifies different overtime rules.

It is important for both employers and employees to understand the holiday pay and overtime rules in Oregon to ensure accurate compensation for work performed.

Understanding Payroll Deductions

Oregon DHS Payroll Calendar 2023 includes various deductions that are taken out of an employee’s paycheck. Understanding these deductions is important for both employers and employees.

Types of Deductions

There are different types of payroll deductions that may be taken out of an employee’s paycheck. Some of the most common types of deductions in Oregon include:

  • Federal and state taxes
  • Social Security and Medicare taxes
  • Health insurance premiums
  • Retirement plan contributions
  • Wage garnishments
  • Child support payments

Calculation of Deductions

The amount of each deduction depends on a variety of factors, such as the employee’s salary, the number of dependents, and the type of deduction. For example, federal and state taxes are calculated based on the employee’s taxable income, while Social Security and Medicare taxes are calculated as a percentage of the employee’s gross pay.

Impact on Take-Home Pay

Payroll deductions can have a significant impact on an employee’s take-home pay. It is important for employees to understand how much money is being deducted from their paycheck and why. Employers should provide employees with a detailed pay stub that shows the amount of each deduction and the reason for the deduction.

Compliance with Laws and Regulations

Employers must comply with federal and state laws and regulations when it comes to payroll deductions. Failure to comply with these laws can result in penalties and legal action. Employers should consult with a payroll specialist or tax professional to ensure that they are in compliance with all applicable laws and regulations.

In conclusion, understanding payroll deductions is crucial for both employers and employees. It is important to know the types of deductions, how they are calculated, and their impact on take-home pay. Employers should also ensure that they are in compliance with all applicable laws and regulations.

Common Payroll Issues and Resolutions

Despite the efforts of the Oregon Department of Human Services (DHS) to ensure that all employees get paid on time and accurately, payroll issues can still arise. Here are some common payroll issues that DHS employees may encounter and the possible resolutions:

Late Paychecks

Late paychecks can cause financial difficulties for employees who rely on their paychecks to pay bills and other expenses. If an employee does not receive their paycheck on the expected payday, they should first check their email for any notifications from DHS. If there are no notifications, the employee should contact their supervisor or the DHS Payroll Office to inquire about the status of their paycheck.

Incorrect Paychecks

Incorrect paychecks can occur due to various reasons, such as incorrect hours worked or incorrect pay rates. If an employee notices an error in their paycheck, they should contact their supervisor or the DHS Payroll Office as soon as possible to resolve the issue. The employee may need to provide documentation, such as timesheets or pay stubs, to support their claim.

Tax Withholding Issues

Tax withholding issues can occur when an employee’s tax information is incorrect or outdated. If an employee notices an issue with their tax withholding, they should contact the DHS Payroll Office to update their tax information. The employee may also need to contact the Internal Revenue Service (IRS) to correct any errors on their tax return.

Direct Deposit Issues

Direct deposit issues can occur when an employee’s bank account information is incorrect or outdated. If an employee’s direct deposit is not processed correctly, they should contact their bank to ensure that their account information is correct. The employee should also contact the DHS Payroll Office to update their direct deposit information.

In conclusion, payroll issues can be frustrating, but they can be resolved with the help of DHS Payroll Office and the employee’s supervisor. Employees should keep track of their paychecks and report any issues promptly to ensure that they are resolved in a timely manner.

Contact Information for Payroll Queries

If you have any queries related to Oregon DHS Payroll Calendar 2023, you can contact the relevant authorities through the following channels:

  • Email: You can email your queries to the Homecare Worker (HCW) at [email protected]oregon.gov for HCW Terminations, [email protected]oregon.gov for Voucher Questions/Issues, and [email protected]oregon.gov for HCW Enrollment. Please ensure that you mention your name, contact details, and query in detail for a prompt response.
  • Phone: You can call the APD Provider Relations Unit at (800) 241-3013 or the SEIU Member Assistance Center at (844) 503-SEIU(7348) for any queries related to the payroll calendar. Please ensure that you have all the necessary details ready before making the call.
  • Website: You can visit the Oregon DHS website at https://www.oregon.gov/DHS/SENIORS-DISABILITIES/HCC/PSW-HCW/Pages/index.aspx for resources related to personal support workers and homecare workers. The website also provides links to various contacts and resources for homecare workers, personal support workers, and personal care attendants.
  • Agency Payroll Contacts: You can quickly locate your agency’s payroll contact by using the search, sort, or filter features available on the State of Oregon website at https://www.oregon.gov/das/Financial/Payroll/Pages/epayagycontacts.aspx. The website provides a list of agencies, boards, and commissions whose payroll is not processed by DAS.

It is important to ensure that you have all the necessary details ready before contacting the relevant authorities. This includes your name, contact details, and query in detail. The authorities will try their best to respond to your queries promptly and provide you with accurate information.

Conclusion

In conclusion, the Oregon DHS Payroll Calendar 2023 is an important tool for Homecare Workers (HCWs) and local office staff to keep track of payroll deadlines and important dates. The calendar covers the period from September 2021 to January 3, 2024, and includes information on when time entries must be submitted, authorization dates updated, and paydays.

The calendar is available in different formats, including list format for local office staff, color calendar format for HCWs, and PDF format for both. HCWs are required to submit all time entries correctly by the deadline to be paid on time for that pay period. They have three business days after the end of the pay period to submit correctly completed time entries.

It is important for HCWs to follow the deadlines and dates specified in the calendar to ensure timely payment. Failure to submit time entries correctly or update authorization dates on time can result in delayed payments or even non-payment. Local office staff can also use the calendar to ensure that they are meeting their responsibilities in processing HCW payroll.

Overall, the Oregon DHS Payroll Calendar 2023 provides a clear and comprehensive guide for HCWs and local office staff to manage payroll processes effectively. By following the deadlines and dates specified in the calendar, HCWs can ensure that they receive timely payment for their work, while local office staff can ensure that they are meeting their responsibilities in processing HCW payroll.

Frequently Asked Questions

What is the pay schedule for Oregon DHS homecare workers in 2023?

Oregon DHS homecare workers are paid bi-weekly. The payroll calendar for 2023 is available on the DHS website. Homecare workers can access the payroll calendar by visiting the PSW-HCW Resources page on the Oregon DHS website.

How do I apply to become an Oregon homecare worker?

If you are interested in becoming an Oregon homecare worker, you can apply online through the Oregon Home Care Commission’s website. The application process includes completing an online application, attending a training session, passing a background check, and registering with the Oregon Home Care Commission.

What is the process for setting up direct deposit for Oregon homecare workers?

To set up direct deposit, Oregon homecare workers must complete a Direct Deposit Authorization form and submit it to the Oregon Home Care Commission. The form is available on the DHS website. Once the form is processed, the homecare worker’s pay will be deposited directly into their bank account.

What is the pay schedule for DCI employees in 2023?

DCI employees are also paid bi-weekly. The payroll calendar for DCI employees is available on the DHS website.

How many pay periods are in the 2023 federal calendar year?

There are 26 pay periods in the 2023 federal calendar year.

How many weekly payrolls are there in 2023?

There are 52 weekly payrolls in 2023.

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