State of Colorado Payroll Calendar 2023: Key Dates and Deadlines

State of Colorado Payroll

The State of Colorado Payroll Calendar 2023 is an essential tool for employees and employers alike. It provides important information about pay periods, paydays, and deadlines for submitting timecards. This calendar is especially useful for state employees who need to plan their finances and budget accordingly.

The 2023 Payroll Calendar for the State of Colorado includes deadlines and pay dates for monthly, biweekly, and off-cycle payroll cycles. It is important to note that regular pay periods must not be longer than one calendar month or thirty days, whichever is longer, and regular paydays must be no later than ten days following the close of each pay period. The calendar also includes information on the Colorado Personnel/Payroll System bi-weekly payroll deadline schedule and the monthly payroll deadline schedule.

Overall, the State of Colorado Payroll Calendar 2023 is a valuable resource for employees and employers to stay on top of payroll deadlines and pay periods. By utilizing this calendar, employees can ensure that they are paid accurately and on time while employers can ensure that they are meeting their payroll obligations. Checkout: OSU Payroll Calendar 2023: Key Dates and Information

Understanding the Payroll Calendar

The State of Colorado Payroll Calendar for 2023 provides deadlines and pay dates for monthly, biweekly, and off-cycle payroll cycles. Understanding the payroll calendar is essential for employees to ensure they receive their pay on time and for employers to manage their payroll effectively.

Monthly Payroll Cycle

Employees on a monthly payroll cycle are paid once a month, usually on the last working day of the month. The monthly payroll cycle is suitable for employees who receive a fixed salary and work regular hours. The State of Colorado Payroll Calendar for 2023 provides the deadlines for submitting timesheets, processing payroll, and the pay date for each month.

Biweekly Payroll Cycle

Employees on a biweekly payroll cycle are paid every two weeks, usually on Fridays. The biweekly payroll cycle is suitable for employees who are paid hourly and work variable hours. The State of Colorado Payroll Calendar for 2023 provides the deadlines for submitting timesheets, processing payroll, and the pay date for each biweekly period.

Off-Cycle Payroll Cycle

Off-cycle payroll cycles are used to pay employees outside of the regular payroll cycle. Examples of off-cycle payroll cycles include bonus payments, retroactive pay, and one-time payments. The State of Colorado Payroll Calendar for 2023 provides the deadlines for submitting timesheets, processing payroll, and the pay date for off-cycle payroll cycles.

Payroll Calendar Deadlines

It is important for employees to submit their timesheets on time to ensure they receive their pay on the scheduled pay date. The State of Colorado Payroll Calendar for 2023 provides the deadlines for submitting timesheets and processing payroll for each payroll cycle. Employers should ensure they meet the deadlines to avoid delays in paying their employees.

In conclusion, understanding the State of Colorado Payroll Calendar for 2023 is crucial for both employees and employers. The payroll calendar provides the deadlines and pay dates for monthly, biweekly, and off-cycle payroll cycles. Employers should ensure they meet the deadlines to avoid delays in paying their employees, and employees should submit their timesheets on time to ensure they receive their pay on the scheduled pay date.

Key Dates in 2023 Colorado Payroll Calendar | State of Colorado Payroll

The State of Colorado Payroll Calendar for 2023 includes important dates that employees and employers must keep in mind to ensure timely payment of wages and taxes. Here are some key dates to remember:

  • January 1, 2023: New Year’s Day, a federal holiday, falls on a Sunday in 2023. Therefore, Monday, January 2, 2023, is observed as a holiday. This means that the first pay period of 2023 begins on January 2, and the first payday of the year must be no later than January 12, 2023.
  • January 16, 2023: Martin Luther King Jr. Day is a federal holiday observed on the third Monday in January. This means that the second pay period of 2023 begins on January 16, and the second payday of the year must be no later than January 26, 2023.
  • February 20, 2023: Presidents’ Day is a federal holiday observed on the third Monday in February. This means that the third pay period of 2023 begins on February 20, and the third payday of the year must be no later than March 2, 2023.
  • May 29, 2023: Memorial Day is a federal holiday observed on the last Monday in May. This means that the seventh pay period of 2023 begins on May 29, and the seventh payday of the year must be no later than June 8, 2023.
  • July 4, 2023: Independence Day is a federal holiday observed on July 4. This means that the ninth pay period of 2023 begins on July 4, and the ninth payday of the year must be no later than July 14, 2023.
  • September 4, 2023: Labor Day is a federal holiday observed on the first Monday in September. This means that the eleventh pay period of 2023 begins on September 4, and the eleventh payday of the year must be no later than September 14, 2023.
  • November 23 and 24, 2023: Thanksgiving Day is a federal holiday observed on the fourth Thursday in November. This means that the thirteenth pay period of 2023 begins on November 19, and the thirteenth payday of the year must be no later than November 30, 2023.
  • December 25, 2023: Christmas Day is a federal holiday observed on December 25. This means that the fourteenth pay period of 2023 begins on December 24, and the fourteenth payday of the year must be no later than January 4, 2024.

It is important to note that these are just some of the key dates to keep in mind, and there may be other important dates specific to your employer or industry. It is recommended that you consult your employer or HR representative for a more detailed and accurate payroll calendar for 2023.

How to Interpret the Payroll Calendar

The State of Colorado Payroll Calendar for 2023 provides deadlines and pay dates for monthly, biweekly, and off-cycle payroll cycles. Understanding the payroll calendar is important for all employees to ensure they receive their paychecks on time. Here are a few tips on how to interpret the payroll calendar:

Monthly Payroll

Employees who are paid once a month will receive their paychecks on the last working day of the month. If the last working day falls on a weekend or a holiday, the paycheck will be issued on the last working day before the weekend or holiday. For example, if the last working day of January 2023 is on a Saturday, employees will receive their paychecks on Friday, January 27th.

Biweekly Payroll

Employees who are paid every two weeks will receive their paychecks every other Friday. The payroll period for biweekly pay runs from Sunday to Saturday. The pay date for biweekly paychecks is listed on the payroll calendar, and employees should expect to receive their paychecks on that date.

Off-Cycle Payroll

In some cases, employees may receive an off-cycle paycheck. Off-cycle paychecks are issued outside of the regular monthly or biweekly pay schedule. These paychecks are issued to employees who have had a change in their employment status, such as a promotion, demotion, or termination. The pay date for off-cycle paychecks is listed on the payroll calendar.

Holidays

The State of Colorado recognizes several holidays throughout the year. If a holiday falls on a regular workday, employees will receive their paychecks on the last working day before the holiday. For example, if Independence Day falls on a Tuesday, employees will receive their paychecks on Monday, July 3rd.

It’s important for employees to familiarize themselves with the payroll calendar and pay close attention to the pay dates listed. If an employee has any questions or concerns about their paycheck, they should contact their payroll office immediately.

Impact of Holidays on Payroll Calendar

The State of Colorado observes several holidays throughout the year. These holidays impact the payroll calendar for state employees, including the University of Colorado employees. Below is a list of holidays observed in Colorado and how they affect the payroll calendar:

  • New Year’s Day: Observed on January 1st every year. If the holiday falls on a Saturday, it is observed on the preceding Friday. If it falls on a Sunday, it is observed on the following Monday.
  • Martin Luther King Jr. Day: Observed on the third Monday of January every year.
  • Presidents’ Day: Observed on the third Monday of February every year.
  • Memorial Day: Observed on the last Monday of May every year.
  • Independence Day: Observed on July 4th every year. If the holiday falls on a Saturday, it is observed on the preceding Friday. If it falls on a Sunday, it is observed on the following Monday.
  • Labor Day: Observed on the first Monday of September every year.
  • Columbus Day: Observed on the second Monday of October every year. In Colorado, it is also observed as Frances Xavier Cabrini Day.
  • Veterans Day: Observed on November 11th every year. If the holiday falls on a Saturday, it is observed on the preceding Friday. If it falls on a Sunday, it is observed on the following Monday.
  • Thanksgiving Day: Observed on the fourth Thursday of November every year.
  • Christmas Day: Observed on December 25th every year. If the holiday falls on a Saturday, it is observed on the preceding Friday. If it falls on a Sunday, it is observed on the following Monday.

When a holiday falls on a regular workday, state employees are typically given the day off. However, the impact on the payroll calendar varies depending on the type of holiday and the employee’s pay frequency.

For monthly paid employees, holidays that fall on a workday do not affect the payroll calendar. The employee will receive their regular monthly pay on the last working day of the month.

For biweekly paid employees, holidays that fall on a workday can result in changes to the payroll calendar. When a holiday falls on a regular workday, the pay date is moved forward or backward to the nearest working day before or after the holiday. For example, if Independence Day falls on a Monday and the employee’s regular payday is the following Friday, the pay date would be moved to the preceding Friday.

Off-cycle payrolls, such as those for overtime or retroactive pay, may also be affected by holidays. In these cases, the payroll calendar will be adjusted accordingly to ensure that employees are paid on time.

It is important for state employees to be aware of how holidays can impact their payroll calendar. By understanding the holiday schedule and pay frequency, employees can plan accordingly and avoid any unexpected changes to their pay.

Special Considerations for 2023

The State of Colorado Payroll Calendar for 2023 has some special considerations that employees should be aware of. Here are some important points to keep in mind:

Biweekly Pay

Starting July 1, 2023, existing state employees who are paid on a monthly basis will have the option to switch to biweekly pay. New or returning employees will automatically be paid on a biweekly basis unless they are on a schedule subject to Section 7 (k) of the FLSA. Biweekly pay means employees will receive paychecks every two weeks instead of once a month.

Payroll Calendars

The University of Colorado provides payroll calendars for monthly, biweekly, and off-cycle payroll cycles for 2023. These calendars provide deadlines and pay dates for each pay period. It is important for employees to keep track of these dates to ensure they receive their paychecks on time.

Annual Rate Increases

The State of Colorado Pay Plan for 2023-24 includes an annual rate increase for state employees. The rate increase will be effective July 1, 2023, and will be reflected in employees’ paychecks. The exact amount of the increase will vary depending on the employee’s position and pay grade.

Minimum Wage Update

The State of Colorado Pay Plan for 2023-24 also includes a minimum wage update. This update will be effective January 1, 2023, and will impact employees who are currently earning the minimum wage. The exact amount of the minimum wage increase will be determined by the state legislature and will be reflected in employees’ paychecks.

Overall, it is important for state employees to stay informed about changes to the State of Colorado Payroll Calendar for 2023. By keeping track of payroll calendars, understanding biweekly pay options, and staying up-to-date on rate increases and minimum wage updates, employees can ensure they receive accurate and timely paychecks.

Online Access to Colorado Payroll Calendar

The State of Colorado provides its employees with an online payroll calendar for the year 2023. This calendar can be accessed through the Colorado Department of Personnel and Administration (DPA) website. The payroll calendar is an essential tool for employees to keep track of their pay dates and deadlines.

The online payroll calendar is available to all State of Colorado employees, and it can be accessed from any device with an internet connection. The website is user-friendly, and the calendar is easy to navigate. The calendar provides important information such as pay dates, pay periods, and deadlines for submitting time sheets.

The website also provides a printable version of the payroll calendar, which can be downloaded and printed for reference. This is particularly useful for employees who do not have access to the internet or prefer to have a hard copy of the calendar.

In addition to the payroll calendar, the DPA website also provides a variety of resources for State of Colorado employees. These resources include information on benefits, retirement, and leave policies. The website also provides access to the State of Colorado Employee Handbook, which outlines the policies and procedures that govern State of Colorado employees.

Overall, the online payroll calendar is a valuable resource for State of Colorado employees. It provides important information about pay dates and deadlines and can be accessed easily from any device with an internet connection. The DPA website also provides a variety of other resources that are useful for State of Colorado employees.

Responsibilities of Employees

Employees of the State of Colorado have certain responsibilities when it comes to payroll. These responsibilities include accurately tracking their time and submitting it on time, reviewing their pay stubs for accuracy, and notifying their supervisor or payroll representative of any discrepancies or errors.

Time Tracking

Employees are responsible for accurately tracking their time worked, including start and end times, breaks, and lunch periods. This information is used to calculate their pay and ensure they are paid for all hours worked. Failure to accurately track time can result in underpayment or overpayment, which can cause issues for both the employee and the State.

Pay Stub Review

Employees should review their pay stubs regularly to ensure they are being paid correctly. Pay stubs include information such as gross pay, deductions, and net pay. Any errors or discrepancies should be brought to the attention of the employee’s supervisor or payroll representative immediately.

Notification of Errors

If an employee notices an error or discrepancy in their pay, they should notify their supervisor or payroll representative as soon as possible. This can help to resolve the issue quickly and prevent further errors from occurring.

Overall, employees of the State of Colorado play an important role in ensuring accurate and timely payroll processing. By taking responsibility for their time tracking, pay stub review, and error notification, employees can help to ensure a smooth and efficient payroll process.

Responsibilities of Employers

Employers in the State of Colorado have certain responsibilities when it comes to payroll and payment of their employees. These responsibilities are outlined by the Colorado Department of Labor and Employment (CDLE) and failure to comply with them can result in legal action being taken against the employer.

Posting Payday Notice

One of the key responsibilities of employers is to post a notice specifying regular paydays and the time and place of payment. This notice must be posted in a conspicuous place in the workplace where it can be easily seen by employees. The employer must also include any changes in paydays or time and place of payment as they may occur from time to time.

Determining Pay Periods

The employer and employee may, by mutual agreement, determine the period of wage and salary payments. However, if no agreement is reached, the employer must pay employees at least twice per month on a regular schedule. The pay period cannot be longer than one calendar month, and the employer must pay employees for all time worked during the pay period.

Record-Keeping

Employers are required to keep accurate records of the hours worked by their employees, the wages paid, and any deductions made from their pay. These records must be kept for at least three years and must be made available for inspection by the CDLE upon request.

Overtime Pay

Employers are also responsible for paying overtime to their employees when required. Overtime pay is required when an employee works more than 40 hours in a workweek, or more than 12 hours in a workday. Overtime pay must be at least one and one-half times the employee’s regular rate of pay.

Final Paychecks

When an employee leaves a job, the employer is required to pay them their final paycheck within a certain timeframe. If the employee is fired, the employer must pay them their final paycheck immediately. If the employee quits, the employer must pay them their final paycheck on the next regular payday.

Overall, it is important for employers in the State of Colorado to be aware of their responsibilities when it comes to payroll and payment of their employees. By following the regulations set out by the CDLE, employers can avoid legal action being taken against them and ensure that their employees are paid fairly and on time.

Payroll Calendar Changes and Updates

The State of Colorado has made some changes to its payroll calendar for 2023. These changes are aimed at improving the efficiency and accuracy of the payroll system, while also ensuring that employees are paid on time.

One of the major changes is the introduction of bi-weekly pay periods for some employees. This change was made in accordance with State Fiscal Rule 9.3, which allows existing employees paid on a monthly basis to select bi-weekly pay effective July 1, 2023. New or returning employees will be paid on a bi-weekly basis unless the employee is on a schedule subject to Section 7 (k) of the FLSA. This change will help to ensure that employees receive their paychecks more frequently, which can help with budgeting and financial planning.

Another change is the updated monthly payroll deadline schedule for 2023. This schedule has been updated to reflect the latest changes in the Colorado Personnel/Payroll System (CPPS). The schedule includes important deadlines for submitting time reports and generating paychecks. It is essential that employees adhere to these deadlines to ensure that they are paid accurately and on time.

The State of Colorado has also released its FY 2022-23 Pay Plan, which outlines the salaries and pay grades for state employees. This plan includes a minimum wage update effective January 1, 2022. The plan also includes an annual rate increase memo for FY 2022-23. This memo outlines the annual salary increase for state employees and provides information on how the increase will be calculated.

Overall, these changes to the State of Colorado payroll calendar for 2023 are designed to improve the efficiency and accuracy of the payroll system, while also ensuring that employees are paid on time and in accordance with state regulations. Employees should be aware of these changes and adhere to the new deadlines and schedules to ensure that they receive their paychecks on time and accurately.

Contact Information for Queries

If you have any questions or concerns regarding the State of Colorado Payroll Calendar 2023, there are several resources available to you. The following contact information can be used to address your queries:

Central Payroll Services

Central Payroll Services (CPS) is responsible for the administration of payroll services for the State of Colorado. If you have any questions about payroll schedules, deadlines, or paychecks, you can contact CPS by phone or email. The contact information for CPS is as follows:

Contact MethodInformation
Phone303-866-5800
EmailCPS_Helpdesk@state.co.us

Department of Personnel and Administration

The Department of Personnel and Administration (DPA) is responsible for managing human resources for the State of Colorado. If you have any questions about payroll policies or procedures, you can contact DPA by phone or email. The contact information for DPA is as follows:

Contact MethodInformation
Phone303-866-3300
EmailDPA_Info@state.co.us

Office of the State Controller

The Office of the State Controller (OSC) is responsible for managing the financial operations of the State of Colorado. If you have any questions about payroll taxes or deductions, you can contact OSC by phone or email. The contact information for OSC is as follows:

Contact MethodInformation
Phone303-866-6200
EmailOSC_Helpdesk@state.co.us

University of Colorado

If you are an employee of the University of Colorado, you can contact the Payroll Department for any questions about payroll schedules or paychecks. The contact information for the Payroll Department is as follows:

Contact MethodInformation
Phone303-860-4200
Emailpayroll@cu.edu

Overall, if you have any questions or concerns about the State of Colorado Payroll Calendar 2023, you should not hesitate to contact one of the resources listed above. They are available to assist you and ensure that you receive accurate and timely information.

Frequently Asked Questions

What is the biweekly pay schedule for 2023?

The biweekly pay schedule for 2023 can be found on the Colorado Personnel/Payroll System Bi-weekly Payroll Deadline Schedule. This schedule provides the deadline for time reporting, the pay period begin and end dates, as well as the pay date for each biweekly pay period.

Are there 26 or 27 biweekly pay periods in 2023?

There are 27 biweekly pay periods in 2023. This means that Colorado state employees who are paid on a biweekly schedule will receive 27 paychecks throughout the year.

How many payroll periods in 2023?

There are 24 payroll periods in 2023 for Colorado state employees who are paid on a monthly schedule. These employees will receive 24 paychecks throughout the year.

How often do Colorado state employees get paid?

Colorado state employees are paid either on a biweekly or monthly schedule. Employees on a biweekly schedule are paid every two weeks, while employees on a monthly schedule are paid once a month.

What are the State of Colorado benefits for employees?

The State of Colorado offers a variety of benefits for its employees, including health insurance, dental insurance, vision insurance, life insurance, retirement plans, and paid time off. More information about these benefits can be found on the State of Colorado Employee Benefits website.

Where can I find the State of Colorado Employee Handbook?

The State of Colorado Employee Handbook can be found on the Department of Personnel & Administration website. This handbook provides information about employment policies and procedures for state employees.

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